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HR & Legal Compliance Support

HR & legal compliance support

Seamlessly integrate our expertise into your operations as we manage the often-complex administrative demands of HR and legal compliance in South Africa. We handle everything from meticulously creating and organizing your comprehensive POPI Act compliance files – including essential guides, key appointments like Information Officers, and Information Regulator registrations – to providing crucial, hands-on support during CCMA proceedings and internal hearings.

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Choosing SteadyDesk for these vital functions isn't just about efficiency; it's a strategic move that delivers significant cost savings for your business:

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  • Avoid High Overheads: Employing a dedicated in-house HR Manager in South Africa can cost an average of R400,000 to R600,000+ annually (inclusive of salary, benefits, and associated operational costs). With SteadyDesk, you pay only for the precise support you need, when you need it, transforming fixed costs into flexible expenditure.

  • Mitigate Costly Disputes: Navigating CCMA disputes can be financially draining. Even a procedurally unfair dismissal, where the CCMA can levy fees and compensation awards up to 12 months' salary, can run into hundreds of thousands of Rands. Our proactive approach to compliance, meticulous documentation, and administrative support helps to significantly reduce the likelihood of such expensive claims and legal fees arising in the first place, and supports your defense should they occur.

  • Access Specialised Expertise, Affordably: You gain access to a team with up-to-date knowledge of POPI Act regulations and South African labour law, without the substantial recruitment, training, and ongoing salary expenses of hiring a specialist in-house.

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Let us ensure your HR and legal foundations are solid, fully compliant, and remarkably cost-effective, allowing you to focus on your core business and drive growth.

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How SteadyDesk caters to your business

At SteadyDesk, we understand that every business is unique. That's why we don't offer a one-size-fits-all solution. Instead, we seamlessly integrate into your existing workflow, adapting our services to your specific needs and scale.

 

Whether you're a small startup requiring foundational POPI documentation or a growing enterprise needing ongoing CCMA preparation and policy management, our virtual assistance model provides the flexibility and expertise to fill critical gaps without adding to your permanent headcount.

 

We become an extension of your team, providing the focused administrative support you need to stay compliant, resolve issues efficiently, and maintain a thriving workplace.

SteadyDesk HR & legal compliance services include:

HR & Legal Compliance Support

  • POPI Act File Creation & Management: Full development of your POPI Act compliance file, including guides, policies, information officer appointments, and Regulator registration assistance.

  • CCMA & Hearing Support: Meticulous preparation of documentation, evidence organization, minute-taking, and administrative coordination for CCMA conciliations, arbitrations, and internal disciplinary/grievance hearings.

  • Policy & Procedure Assistance: Support in reviewing and organizing essential HR policies and procedures to ensure adherence to labour legislation.

Workplace Compliance & Labour Relations

  • Labour Relations Documentation: Preparation and organization of documents for various labour-related processes, including disciplinary actions, grievances, and terminations.

  • CCMA Administration: Full administrative support for CCMA cases, including preparing referral forms, collating evidence bundles, and managing communication and scheduling.

  • Internal Hearing Support: Assistance with the administrative elements of internal disciplinary or grievance hearings, including minute-taking and process documentation.

  • Data Privacy in HR (POPI Focus): Ensuring administrative adherence to POPI Act requirements specifically concerning employee personal information management.

Business Regulatory & HR Support

  • POPI Act Readiness: Administrative groundwork for POPI Act compliance, including document drafting, framework organization, and supporting registration processes.

  • PAIA Section 51 Manuals: Assistance with the compilation and maintenance of your Promotion of Access to Information Act (PAIA) Section 51 Manual, often required alongside POPI.

  • HR Administrative Compliance: Support for core HR administrative tasks that relate to labour law and general regulatory adherence (e.g., maintaining employee records according to legal standards).

  • Labour Dispute Administrative Support: Providing essential administrative backing for managing labour disputes, including document preparation for CCMA or internal processes.

Administrative Support: Data Privacy & Labour Law

  • POPI Act Administrative Implementation: Deep dive into the administrative aspects of POPI, including consent management documentation, data flow mapping support, and policy version control.

  • CCMA Case File Preparation: Dedicated administrative support for building robust CCMA case files, ensuring all necessary documents and evidence are meticulously organized and correctly referenced.

  • Regulatory Form Management: Handling the accurate completion and submission of specific regulatory forms related to data privacy (e.g., Information Regulator registrations) and labour relations.

  • Compliance Audit Preparation (Administrative): Assisting with the administrative preparation of documentation required for internal or external compliance audits related to POPI or labour practices.

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